Bring as many of these documents as possible to ensure a complete and accurate business tax return. If you have questions about items not listed, let our professionals know so we can help maximize your tax benefits.
BUSINESS INFORMATION
- Legal business name, DBA, and EIN
- Entity type & formation documents (Articles of Incorporation/Organization, Partnership or
- Operating Agreement)
- Business address, phone, and email
- Ownership percentages and shareholder/partner basis schedules
- Prior year federal, state, and local business tax returns
- Prior year depreciation schedules (Form 4562)
FINANCIAL STATEMENTS & ACCOUNTING RECORDS
- Year end Profit & Loss (Income Statement)
- Year end Balance Sheet
- General ledger/trial balance (or access to bookkeeping software)
- Bank and credit card statements for the fiscal year
- Reconciliation reports for all cash and credit accounts
INCOME DOCUMENTATION
- Forms 1099 K (payment processors such as Stripe, Square, PayPal)
- Forms 1099 NEC / 1099 MISC received (services, rents, royalties)
- Sales registers or customer invoices for all revenue streams
- Inventory reports and year end physical count
- Forms 1099 INT / 1099 DIV (interest & dividend income)
- Gain/loss details for asset sales (supporting Form 4797)
OTHER DOCUMENTS
- Shareholder or partner health insurance & fringe benefit details
- Home office expense worksheet (square footage & expenses)
- Asset disposition details (date sold, proceeds, adjusted
EXPENSE DOCUMENTATION
- Purchase invoices & receipts for Cost of Goods Sold
- Detailed payroll reports and Forms W 3/W 2 copies
- Forms 941/944 & state payroll returns filed during the year
- Copies of 1099s issued to contractors and Form 1096
- Rent or lease agreements and payment records
- Utilities, telephone, and internet bills
- Business insurance policy statements & premiums paid
- Advertising & marketing invoices/receipts
- Travel, meals, and entertainment logs (dates, amounts, business purpose)
- Vehicle mileage logs and/or actual expense records
- Business loan & interest statements
- Professional fees (legal, accounting, consulting)
- Supplies, office expenses, software subscriptions
- Charitable contributions made by the business
- Retirement plan contributions & plan statements (SEP, SIMPLE, 401(k))
- Health insurance premiums paid on behalf of owners/employees
- Qualified business property purchases with date & cost (Section 179/Bonus depreciation)
CREDITS, ADJUSTMENTS & SPECIAL ITEMS
- Research & development (R&D) expense detail
- Energy efficient property or clean commercial vehicle documents
- Employer credits (Paid Family & Medical Leave, Work Opportunity Credit, etc.)
- PPP/EIDL or other disaster relief loan or grant documentation
- Documentation for state/local incentives and tax credits
- Estimated tax payments (dates & amounts)
- Foreign bank and financial account information (FBAR/FATCA)
- State & local sales tax filings and payment summaries
- Nexus information for multi state operations
